Venues & Organizers#

Venues and organizers are reusable profiles you can attach to events. Create them once and use them across multiple events.

Venues#

A venue represents a physical location where events take place. Store the address and contact details.

Creating a venue#

1. Go to Events > Venues
2. Click Add New Venue
3. Enter the venue name
4. Fill in the Address fields in the Venue Information box
5. Add Contact Details
6. Click Publish

Venue fields#

Name The venue title, such as “Downtown Conference Center” or “Room 101”.

Address Used for directions and map display:

• Street Address
• Address Line 2
• City
• State/Province
• Postal/ZIP Code
• Country

Contact Details

• Phone
• Email
• Website

Featured Image An optional image for the venue.

Using venues#

When creating or editing an event:

1. Set Event Type to In-Person or Hybrid (In-Person + Virtual)
2. In the Event Location box, select a venue from the Venue dropdown
3. Or click + Add New Venue to create one

The venue address displays on the event page under Where and in the Location section. A Google Map appears if you have entered an API key in settings.

Managing venues#

Go to Events > Venues to see all venues. The list shows the City, Country, and Events count for each venue. From here you can edit venue details or move unused venues to the trash.

Deleting a venue does not delete events that used it, but those events will no longer have a venue assigned.

Organizers#

An organizer represents the person or organization running an event. Store contact details and social links.

Creating an organizer#

1. Go to Events > Organizers
2. Click Add New Organizer
3. Enter the organizer name
4. Fill in Contact Information in the Organizer Information box
5. Add Social Media links
6. Click Publish

Organizer fields#

Name The organizer name, such as “Tech Meetup Group” or “John Smith Events”.

Contact Information

• Email
• Phone
• Website

Social Media

• Facebook
• Twitter/X
• LinkedIn

Featured Image An optional logo or photo.

Using organizers#

When creating or editing an event:

1. In the Event Location box, select an organizer from the Organizer dropdown
2. Or click + Add New Organizer to create one

The organizer name displays on the event page under Hosted by.

Managing organizers#

Go to Events > Organizers to see all organizers. The list shows the Email and Events count for each organizer. From here you can edit organizer details or move unused organizers to the trash.

Google Maps integration#

Display venue locations on a map on event pages.

Setup#

1. Go to Events > Settings > Google Maps
2. Enter your Google Maps API Key
3. Choose a Map Style (Standard, Silver, Retro, Dark, Night, Aubergine)
4. Adjust Default Zoom Level and Map Height if needed
5. Click Save changes

Getting an API key#

1. Go to Google Cloud Console
2. Create a project or select an existing one
3. Enable the Maps JavaScript API and the Geocoding API
4. Create an API key in Credentials
5. Restrict the key to your domain for security

Both APIs are needed. The plugin uses the Geocoding API to turn the venue address into map coordinates.

Map display#

Once configured, event pages show:

• A map centered on the venue
• A marker at the address
• A Get Directions link to Google Maps (can be turned off in the Google Maps tab)

You can also place a venue map anywhere with the [emwc_venue_map id="123"] shortcode. Replace 123 with the venue ID from the venue edit URL.

The map uses the address from the venue profile. Make sure addresses are complete and accurate for proper geocoding.

Tips#

Consistent Naming Use clear, consistent names for venues. “Conference Room A, Building 1” is better than “Room A”.

Complete Addresses Include all address fields for accurate map placement. Google Maps needs city, state, and country for best results.

Update Contact Info Keep phone numbers and emails current. Attendees may use these for questions about event locations.

Social Links Add social links for organizers to help attendees connect and follow for future events.