Venues & Organizers

Venues and organizers are reusable profiles you can attach to events. Create them once and use them across multiple events.

Venues

A venue represents a physical location where events take place. Store address details, capacity, and contact information.

Creating a venue

• Go to Events > Venues
• Click Add New
• Enter the venue name
• Fill in the address fields
• Add contact information
• Click Publish

Venue fields

Name The venue title, such as "Downtown Conference Center" or "Room 101".

Address Full address for directions and map display:

• Street Address
• City
• State/Province
• Postal Code
• Country

Capacity Maximum attendees the venue can hold. This is informational and does not override event capacity.

Contact Information

• Phone number
• Email address
• Website URL

Using venues

When creating or editing an event:

• Set Event Type to In-person or Hybrid
• In the Event Location section, select a venue from the dropdown
• Or click Add New Venue to create one inline

The venue address displays on the event page with a Google Map if you have configured the Maps API key in settings.

Managing venues

Go to Events > Venues to see all venues. From here you can:

• Edit venue details
• See how many events use each venue
• Delete unused venues

Deleting a venue does not delete events that used it, but those events will no longer have a venue assigned.

Organizers

An organizer represents the person or organization running an event. Store contact details and social links.

Creating an organizer

• Go to Events > Organizers
• Click Add New
• Enter the organizer name
• Fill in contact details
• Add social media links
• Click Publish

Organizer fields

Name The organizer name, such as "Tech Meetup Group" or "John Smith Events".

Contact Information

• Phone number
• Email address
• Website URL

Social Media

• Facebook URL
• Twitter/X URL
• LinkedIn URL

Using organizers

When creating or editing an event:

• In the Event Details section, select an organizer from the dropdown
• Or click Add New Organizer to create one inline

The organizer details display on the event page with links to social profiles.

Managing organizers

Go to Events > Organizers to see all organizers. From here you can:

• Edit organizer details
• See how many events each organizer has
• Delete unused organizers

Google Maps integration

Display venue locations on a map on event pages.

Setup

• Go to Events > Settings > Maps
• Enter your Google Maps API key
• Choose a map style (Standard, Silver, Retro, Dark, Night, Aubergine)
• Save settings

Getting an API key

• Go to Google Cloud Console
• Create a project or select an existing one
• Enable the Maps JavaScript API
• Create an API key in Credentials
• Restrict the key to your domain for security

Map display

Once configured, event pages show:

• An interactive map centered on the venue
• A marker at the exact address
• A "Get Directions" link to Google Maps

The map uses the address from the venue profile. Make sure addresses are complete and accurate for proper geocoding.

Tips

Consistent Naming Use clear, consistent names for venues. "Conference Room A - Building 1" is better than "Room A".

Complete Addresses Include all address fields for accurate map placement. Google Maps needs city, state, and country for best results.

Update Contact Info Keep phone numbers and emails current. Attendees may use these for questions about event locations.

Social Links Add social links for organizers to help attendees connect and follow for future events.