Import & Export

Move events between sites, back up your data, and integrate with calendar applications.

Export options

CSV export (events)

Export event data to spreadsheet format.

How to Export

• Go to Events > All Events
• Click Export CSV in the page header
• File downloads with all events

Export Contents

CSV export (attendees)

Export attendee lists for external use.

How to Export

• Go to Events > Attendees
• Optionally filter by event
• Click Export CSV
• File downloads with attendees

See Attendee Management for export details.

iCal/ICS export

Export events in calendar format.

Single Event

On any event page, click Add to Calendar > Apple Calendar to download an .ics file.

Calendar Feed

Subscribe to all events with a feed URL:

• Go to Events > Settings > Export
• Find the Calendar Feed URL
• Copy the URL
• Add to any calendar application

Feed URL Format

https://yoursite.com/events/feed/ical/

Add to calendar

Let visitors add events to their calendars:

Options

• Google Calendar (opens Google)
• Outlook.com (opens Outlook web)
• Yahoo Calendar (opens Yahoo)
• Apple Calendar (.ics download)

Enable/Disable

Go to Events > Settings > Display to toggle Add to Calendar buttons.

Import options

CSV import (events)

Import events from spreadsheet files.

Starting Import

• Go to Events > Import
• Click CSV Import
• Upload your CSV file
• Follow the wizard

Import Wizard Steps

• Upload: Select your CSV file
• Preview: Review detected columns and sample data
• Mapping: Match CSV columns to event fields
• Import: Process and create events
• Results: See success/error report

Required Fields

At minimum, your CSV needs:

• Event title
• Start date

Supported Fields Date Formats

The importer recognizes common formats:

• 2025-01-15
• 01/15/2025
• January 15, 2025
• 15-01-2025

Automatic Creation

When importing references:

• Venues not found are created
• Organizers not found are created
• Categories not found are created

iCal/ICS import

Import events from .ics files.

Starting Import

• Go to Events > Import
• Click iCal Import
• Upload your .ics file
• Preview events
• Select which to import
• Complete import

Sources

Import .ics files from:

• Google Calendar exports
• Outlook exports
• Apple Calendar exports
• Other event systems

Imported Data

From iCal events:

• Title (SUMMARY)
• Description (DESCRIPTION)
• Start date/time (DTSTART)
• End date/time (DTEND)
• Location (LOCATION)
• Recurring rules (RRULE) - basic support

Location Handling

The LOCATION field creates or matches venues:

• Searches existing venues by name
• Creates new venue if not found
• Stores location string as venue address

Calendar feed (subscription)

How it works

The calendar feed provides events in iCal format for subscription:

• Calendar apps fetch the feed URL
• Events sync to the calendar
• Updates reflect automatically

Feed features

• All published upcoming events
• Includes event details, location
• Updates when events change
• One-way sync (read only)

Subscribing

Google Calendar

• In Google Calendar, click + next to Other calendars
• Select From URL
• Paste the feed URL
• Click Add calendar

Apple Calendar

• In Calendar, go to File > New Calendar Subscription
• Paste the feed URL
• Click Subscribe
• Set refresh frequency

Outlook

• In Outlook, go to Calendar > Add Calendar
• Select From Internet
• Paste the feed URL
• Click OK

Feed customization

Filter the feed by category:

https://yoursite.com/events/feed/ical/?category=workshops

Tips

Preparing CSV files

• Use UTF-8 encoding for special characters
• Include headers in first row
• Keep dates in consistent format
• Test with small file first

Large imports

For many events:

• Import in batches (100 at a time)
• Check server timeout settings
• Monitor for errors

Backup before import

Before importing:

• Export existing events
• Back up database
• Test import on staging

After import

Review imported events:

• Check dates are correct
• Verify venues and organizers
• Add missing details
• Assign featured images

Troubleshooting

Import fails

• Check file encoding (use UTF-8)
• Verify date formats
• Look for special characters
• Reduce file size

Wrong data imported

• Review column mapping
• Check source file format
• Verify field formats

Feed not updating

• Check feed URL is accessible
• Verify events are published
• Clear caching if used
• Wait for calendar to refresh